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 Coral Springs
 Code of Ordinances
 Chapter 2. ADMINISTRATION
 Article VIII. PURCHASING AND PROCUREMENT

  § 2-302. Definitions.  

Latest version.

  • [As used in this article the following terms shall mean:]

    (1)

    Addenda means written or graphic instruments issued prior to the opening of bids which clarify, correct or change the bidding documents or the contract documents.

    (2)

    Brand name or equal specifications means a specification limited to one (1) or more items by manufacturers' names or catalog numbers to describe the standard of quality, performance or other salient characteristics needed to meet the city's requirements and which provides for the submission of equivalent products.

    (3)

    Brand name specification means a specification limited to one (1) or more items by manufacturers' names or catalogs.

    (4)

    Commodities means all personal property, including but not limited to, commodities, goods, equipment, material and printing, purchased, leased or otherwise contracted for by the city.

    (5)

    Competitive bids or competitive offers means the solicitation of two (2) or more bids or offers submitted by responsive and qualified bidders or offerors.

    (6)

    Construction means the process of building, altering, repairing, improving, remodeling, rehabilitating or demolishing any public structure or building or other public improvements of any kind to any public real property. It does not include the routine operation, routine repair or routine maintenance of existing structures, buildings or real property.

    (7)

    Contractor means any person or business entity having a contract with the city of Coral Springs.

    (8)

    Contractual services means the rendering by a contractor of its time and effort rather than the furnishing of specific commodities, materials, goods, equipment and other personal property. The term applies only to those services rendered by individuals and firms who are independent contractors. Contractual services shall not include those exempt contractual services as more specifically identified in section 2-306.

    (9)

    Invitation to bid means a written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or contractual services for which bids are sought. The invitation to bid shall be used when the city is capable of specifically defining the scope of work for which a contractual service is required or when the city is capable of establishing precise specifications defining the actual commodities required. The invitation to bid shall include instruction to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.

    (10)

    Obsolete property means any personal property belonging to the city which may no longer be used for its intended purpose, which has completed its useful life cycle, or whose use has become economically impracticable as determined by the purchasing administrator.

    (11)

    Purchasing administrator means the principal, public purchasing official for the city who is responsible for the procurement of commodities and contractual services as well as the management and disposal of commodities.

    (12)

    Request for proposals means a written solicitation for sealed proposals with the title, date and hour of the public opening designated. A request for proposals shall include but is not limited to, general information, functional or general specifications, statement of work, proposal instruction and evaluation criteria. All request for proposals shall state the relative importance of price and any other evaluation criteria. The city may engage in competitive negotiations with responsible offerors determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of and conformance to the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals and such revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offer.

    (13)

    Responsible bidder or responsible offeror means the person or business entity having the capability in all respects to perform fully the contract requirements and the experience, ability, reliability, capacity, facilities, equipment, financial resources and credit which will give a reasonable expectation of good faith performance.

    (14)

    Responsive bidder or responsive offeror means a person who has submitted a bid which conforms in all material respects to the invitation to bid or request for proposals.

    (15)

    Sole source means the only known vendor or the only responsible vendor capable or providing commodities or contractual services to the city.

    (16)

    Surplus property means any personal property belonging to the city which is capable of being used but is in excess of the normal operating requirements of the City.

(Ord. No. 91-180, § 5, 1-21-92; Ord. No. 94-130, § 2, 6-7-94; Ord. No. 98-113, § 2, 11-17-98)